Refund Policy Changes due to Coronavirus (COVID-19) 

As a result of the coronavirus (COVID-19), NVRC is adjusting how we refund customers for courses in the winter session. This applies to courses running up to the end of March, 2020, including Spring Break camps.

The following changes apply:

• For programs which have already started where customers wish to withdraw after the second class has passed, NVRC will provide a pro-rated refund for the remaining classes
• For Spring Break camps, if the customer is withdrawing within 8 days of the first day of camp, NVRC will provide a full refund
• Birthday party customers and rental customers for parties and rentals in the next 60 days can receive a full refund

NVRC is making an exception to our standard withdrawal policies for customers who previously cancelled their spring break camps registrations due to concerns regarding the coronavirus. Customers who were charged the 50% cancellation fee as the cancellation was within seven days of the camp start date, are eligible for the  50% charged to be refunded as a credit on their account. Please contact NVRC at 604 987 PLAY (7529) for this to be processed and the account place on your account.

NVRC Refund Policy 

Programs Refund Policy

• To receive a full refund you must withdraw in person, online or by calling 604-987-7529 more than 7 days before the first day of the program.
• Withdrawals made 7 days, or less, prior to the first day of a multi-class program must be done in person or by calling 604.987.7529 and will be refunded less the pro-rated cost of one class.
• No refund is available for programs after the start of the second class.
• The day the program starts is not included in the more than 7 days’ required notice.

Camps Refund Policy

Weekly Camps

• To receive a full refund you must withdraw in person or online more than 7 days before the first day of the weekly camp.
• Withdrawals made 7 days, or less, prior to the first day of a weekly camp must be done in person or by calling 604.987.7529 and will receive a 50% refund.
• Withdrawals made after the start of the camp will not receive a refund.

Single Day Camps & Single Day Events

• To receive a full refund you must withdraw in person or online more than 7 days before the day of the camp/event.
• Withdrawals made 7 days, or less, prior to the day of the camp/event will not receive a refund.
• The day the camp/event starts is not included in the more than 7 days’ required notice.

Long Term Tennis Programs Withdrawal (September-June, September –August)

• Clients must give one calendar months’ notice (by email) to withdraw without penalty (i.e. notice to withdraw on December 1 must be received by October 31)
• Clients withdrawing without notice will be charged withdrawal fee (see program brochure for specific fees)
• Clients changing classes within the tennis program will not be charged any transfer fees. Any difference in program prices will be payable (if the fee of the program being transferred into is higher) or, refunded (if the program being transferred into has a lower fee). Transfers will only be processed at the beginning of a month (no transfers in the middle of a month). 

Program Cancellations

Programs that do not meet the minimum number of participants may be cancelled. We encourage
everyone to register early as we do provide refunds if classes are cancelled. On occasion, some
classes may run under minimum but may be cancelled after the first class if they do not meet
registration minimums by the end of the first class. In these cases, registrants will be charged for
one class and a refund will be issued for the remaining amounts. Program cancellation decisions
are usually made 1-3 days prior to the start of the program.

Leadership Refunds and Special Events

• Withdrawals made more than 7 days prior to the start of the program or event will be refunded in full.
• Withdrawals made 7 days, or less, prior to the start of the program or event will not receive a refund, nor will there be any refund on extra fees assigned to the leadership program.

Fitness Memberships 

When you purchase an NVRC fitness membership you are not tied into a contract and you can cancel your membership at any time. Refunds are prorated on a daily basis. The cancellation must be processed in person, just take your card to the nearest Community Recreation Centre for processing.

There are no refunds for FLEX10 Passes.

Personal Training Services

• There is a 24 hour cancellation policy for personal training appointments. 

Birthday Parties

• Withdrawals made 14 days in advance of the party will receive a full refund.
• Withdrawals made less than 14 days in advance of the party will receive a 50% refund.

Specialized Workshops

• Withdrawals made more than 7 days prior to the start of the workshop will be refunded in full.
• Withdrawals made 7 days or less prior to the start of the workshop will receive a 50% refund.
• Withdrawals made after the first day of the workshop will not receive a refund.

Licensed Preschool

• Clients must give one calendar months’ notice to withdraw without penalty (i.e. notice to withdraw on November 1 must be received by September 30).
• Withdrawals are not permitted for the months of December, March, May or June.
• Clients withdrawing without notice will be charged one additional month’s fee.
• The extra fee (toy/admin) is non-refundable.
• Clients withdrawing from one NVRC preschool and registering in another NVRC preschool will be required to pay an additional extra (toy/admin) fee.
• Clients changing classes within the same preschool will not be charged the additional extra (toy/admin) fee.